1.1. The Chairperson of the EC shall make a call for nominees by December 31 of the year preceding the election year in the Bulletin and on the website. The deadline for submitting nominations is January 31 of the election year.

1.2. The EC shall accept all the nominations made by the members in good standing. If more than 20 different candidates are nominated, the EC may, at its discretion, eliminate candidates receiving fewer than 3 nominations.

1.3. Then the EC shall contact the nominees and ask for their approval to become candidates for each office to be filled, making sure that no person is candidate for more than one position.

1.4. The EC may add more candidates to provide a broader choice.

1.5. The EC shall provide written information about the candidates together with the ballot.

2.1. Voting shall be via a secured online platform.

2.2. Members shall be advised of the elections by email and on the IKS webpage no later than March 31 of the election year. Votes must be cast within the period stipulated on the ballot.

3.1. The EC shall meet either in person or online using a virtual meeting platform no later than April 30 of the election year. The Executive Secretary of the IKS shall act as Secretary of the EC. The purpose of the meeting is for the EC to verify the results of the electronic voting.

3.2.  If any member of the EC cannot be present at the meeting, a substitute representative, approved by the Chair of the EC, can be appointed.

3.3.  If the Chairperson of the EC is not available, the Executive Secretary of the IKS acts as the Chairperson.

3.4.  The candidate who receives the plurality of the votes for a specific position shall be declared elected to the position. In the case of a tie, the members of the EC shall cast the deciding vote.

3.5.  Careful records must be kept of the meeting and proceedings including a recording of the online meeting as well as detailed minutes.

4.  The Chairperson of the EC shall immediately report the results of the election to the IKS President. The President shall then communicate the outcome of the election to all candidates and invite all officers-elect to be present at the General Assembly immediately following the elections..

5.  At the General Assembly immediately following the elections, the Chair of the EC (or an appointed representative) shall announce the outcome of the elections and ask for a vote on the ratification of the election.

6. Following the ratification of election results by the General Assembly, the newly elected members of the Board of Directors shall assume responsibility in the new role. 

7. Where under this By-law any decisions are to be made by the Board of Directors and it is not convenient to hold a meeting, the decision may be arrived at by post or any other appropriate method.